Junior Accounting Associate

SUMMARY

Utilizing hands-on accounting, bookkeeping and an understanding of accounting principles and company practices. The Junior Accounting Associate performs accounting, bookkeeping AP, AR and cash applications, daily and monthly bank reconciliations. Furthermore, they will perform financial analyses, ad-hoc activities including filing of reports and other duties that may arise on a daily and monthly basis- but not limited to this position description.

ESSENTIAL DUTIES

  • Responsible for providing necessary forms and documents to the Billing Agent.
  • Maintain Cost Reimbursement program schedules reflecting monthly invoices to contract amounts. 
  • Responsible for posting of cash and revenue
  • Reconcile cash daily to the bank and facilitate the delivery of required statements or EOB's to the Billing Agent on a daily basis in the course of the business/billing cycle.
  • Run monthly revenue reports and assist in the preparation of the associated journal entries- under the guidance and training of the Controller.
  • Reconcile client payments monthly- under the guidance and training of the Controller.
  • Analyze revenue variances- under the guidance and training of the Controller.
  • Reconcile Accounts Receivable- under the guidance and training of the Controller.
  • Responsible for maintaining the Fixed Asset system.
  • Process all new assets and the removal of disposed assets in NetSuite within two business days after month-end.
  • Run the required programs after posting of depreciation to balance Fixed Assets.
  • Responsible for assisting with monthly and year-end closings.
  • Complete duties for the month-end closing process in conjunction with the closing checklist- under the guidance and training of the Controller.
  • Assist with other duties on the month-end checklist.
  • Responsible for maintaining ethical standards and continued professional growth
  • Abide by PHNE policy and procedures. 
  • Ensure all CARF standards are instituted and maintained.
  • Continue professional growth by attending workshops, trainings and staff in-service trainings to increase skill and knowledge and to set appropriate example for staff.
  • Maintain professional boundaries with staff and clients.
  • Performs other duties as assigned by the Supervisor.

COMPETENCIES

  • Possess strong organizational and time management skills
  • Strong problem-solving skills, basic billing system knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills
  • Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
  • Ability to communicate effectively verbally and in writing
  • Ability to interact with employees and customers in a professional manner
  • Ability to speak and write English fluently
  • Ability to work independently or with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness

QUALIFICATIONS

To perform this position successfully, you must be able to perform each essential duty and responsibility satisfactorily.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.  The requirements listed below are representative of the knowledge, skill and/or ability required. 

  • Excellent communication skills.
  • Two or more years of experience in an accounting department.
  • Experience with General Ledger maintenance.
  • Significant experience with computers and software with special emphasis in the Windows environments and the ability to quickly learn new software packages.
  • At least two years' experience with spreadsheets at the intermediate level.

EDUCATION/EXPERIENCE:  Associate Degree in Business and/or Accounting.

LICENSES/CERTIFICATIONS:  None noted.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

REGULARLY REQUIRED: to sit, use hands to finger, handle or feel objects, tools or controls; reach with hands and arms, and talk or hear.

OCCASIONALLY REQUIRED: to stand, walk, stoop, kneel or crouch and lift and/or move up to 10 pounds

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential duties and responsibilities of this position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities.

The work environment includes both a typical office environment, with minimal exposure to excessive noise or adverse environmental issues.

There may be occasional travel with regards to trips to the bank and/or outside seminars as well as unforeseen circumstances.

SCHEDULING NEEDS 

Days and hours of work: The days and hours of work under normal circumstances are Monday through Friday; a normal eight hour workday.  There may be circumstances  in which additional time is required including Saturdays and Sundays; it may be required but this would not be the norm.


Phoenix House is an Equal Opportunity Employer providing equality of opportunity to all who are protected against discrimination by law, regulation or executive order, including veterans and individuals with disabilities. EEO is the Law: Applicants and employees are protected under Federal law from discrimination. Click www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf to learn more.