- In addition to all components of the above position summary the following "Responsibilities" are essential to successful performance in this position:
- Execute generally-accepted accounting policies, procedures and controls for $30MM not-for-profit substance abuse treatment provider
- Month- and year-end general ledger closings, issuance of monthly, quarterly and annual financial statements, research and explain budget variances
- Analyze the general ledger and reconcile balance sheet accounts and subsidiary Accounts.
- Manage financial processes and procedures for compliance, interfacing with external contracted agency monitors and auditors and NY corporate office accounting
- Interact effectively with Payables, Purchasing, Receivables, and Budget/Contracts staff to anticipate and resolve errors and actively resolve to completion
- Assist with preparation of cost reports to ensure contract maximization,
- Assist Controller and Finance Director in special projects as needed in support of various business units
- Reporting significant financial issues to Controller and Finance Director
- Develop and maintain proficiency in Lawson accounting system, training staff, modifying and creating reports and financial statements, and developing and documenting appropriate procedures.
- Maintains professional growth and development through seminars, workshops, and professional affiliations to maintain certification and/or keep abreast of latest trends in the field of expertise.
- Attends required continuing education courses related to area of specialization to remain current in the field.
- Plans projects and reports relative to the assigned portion of the accounting system, which may involve establishing or recommending new procedures or instructions.
- Prepares journal vouchers and makes adjusting and closing entries.
- Maintains ledgers of accounts, prepares periodic trial balances, and reconciles them to the General Ledger or control accounts.
- Trains and supervises clerical personnel as assigned.
- Disseminates information regarding procedures, regulations, and status of accounts.
- Analyzes out-of-balance inventory conditions and price fluctuations and makes appropriate adjustments.
- Reviews coding for account distribution according to fund, appropriation, organizational unit, and legality.
- Prepares special reports by checking documents, analyzing entries, and selecting pertinent data.
- Prepares invoices for payment of voluntary deductions for transmittal of salary deductions to appropriate agencies and firms.
- Applies expenditure controls over program facilities.
- May perform other duties as assigned
The physical demands described are representative of those that must be met by an employee to successfully perform the essential duties and responsibilities of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. In the course of performing this job, one typically spends time sitting, walking, standing, driving, carrying, lifting (up to 20 pounds), listening, speaking, typing, reading and writing.
The noise level in the work environment is usually moderate. The work environment is a substance abuse treatment AND mental health milieu.
- Exposure to persons infected with Hepatitis B, HIV, TB, or other Infectious Diseases is possible.
- Stand and walk on concrete and tile floors for long periods of time
- Withstand a wide range of temperatures
- Work in refrigerated area.
- Evening, weekend and holiday hours may be required.
Applicants must meet the following qualifications:
- B.S. in Accounting / Finance.
- CPA Required
- CMA certification desirable (preferred)
- 5 years accounting experience, at least 2 with hands-on supervision of client receivable billing, accounts payable, complete responsibility for general ledger monthly and annual close.
- Experience with fund accounting, cost reimbursement and government-funded (California State, Los Angeles Co, Co of Orange, San Diego Co or similar) contracts preferable.
- Experience with integrated accounting computer systems required; Lawson experience a plus.
QUALIFICATIONS ESSENTIAL TO SUCCESS
- Ability and willingness to report to work on time and ready for work on each scheduled day.
- Good analytical skills
- Exceptional Customer Service skills
- Demonstrated understanding of and commitment to the concepts of providing outstanding customer care.
- Ability to work independently on complex assignments
- Ability to work in a fast paced environment and to make decisions independently and communicate effectively when dealing with clients, families, other staff members, department heads, visitors, external agencies and community members
- Outstanding customer service: respectful of fellow associates and customers, willingness to learn economic complexities of organization with mixture of programs, contracts and geographic locations.
- Ability to effectively communicate verbally and in writing with appropriate documentation skills to complete reports, utilize data and communicate ideas constructively
- Analyze financial records
- Learn and apply laws, rules, and accounting procedures
- Supervise effectively
- Operate calculating machines
- Write clear and concise reports and to interpret statistical data.
- Computer literate; demonstrated proficiency in Microsoft Office and web-based applications
- Demonstrated ability to utilize an electronic clinical management system
- Very good organizational skills
- Demonstrated ability to learn
- Ability to work evenings and weekends
Employee shall be in compliance with ADP requirements for alcohol and drug abuse counselor certification.
Must possess and maintain a valid California Drivers license and a driving record that allows for operation of company vehicles.
Must meet federal, state and local Criminal Clearance and Child Abuse Indexing requirements.
Applicant must be either a U.S. Citizen or have the legal right to work in the Untied States.
Phoenix House is an Equal Opportunity Employer providing equality of opportunity to all who are protected against discrimination by law, regulation or executive order, including veterans and individuals with disabilities.
EEO is the Law: Applicants and employees are protected under Federal law from discrimination. Click www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf to learn more.